Do you use a CRM or Proposal tool? If not it’s easy and free to create your own! It’s beneficial to have a system that allows you to measure how many proposals you have out there, how many customers you winning and losing and why you are winning or losing them. Be sure to make this system simple to use so as to not waste you or your sales team’s time.
Other tools like PandaDoc or Proposify help you create a clean looking digital and downloadable proposal that can house videos, pricing, photos and links so that reviewing the proposal becomes an interactive experience.
Create a template for proposal consistency and quick creation
Organize them---- This could be as simple as a 4 folder system called New proposals, won proposals, lost proposals and expired proposals
Use a Last Name, First Name & Date naming system for naming the proposals, use it in the spreadsheet. Create a dropdown for the status, a column for the proposal date, proposal expiration date, type of proposal and the amount - I’ll share a sample one with you in the link below.
Finally - Know if the Proposal is expired. That’s right, put terms on your proposal to create some urgency as prices or promotions may not be valid into the new year or even next month. This gives you a reason to reach out as well.